Administrative Assistant / Recruiter Support

Administrative Assistant / Recruiter Support

Job ID: 53480
Windsor, ON
  • Posted 3 weeks ago
  • Wage: To be Discussed
  • Position specifics: Position requires someone who is motivated, creative and loves dealing with the public! This particular job is what you make of it, and everyday is a new and exciting day! Typical hours of work include Monday to Friday - 8:00 a.m - 4:30 p.m, but can be flexible. No week-ends, overtime or holidays! Perfect for someone who is looking to launch their career in the HR or Recruitment world! Please send resume portfolio to, with a cover letter on why a career like this would interest you and what you feel you have to offer!

Job Description

Very busy Recruitment Firm looking to add to their Recruitment and Human Resources team, in the capacity of Administrative Assistant and Recruiter Support.  *Could eventually lead into a Junior Recruiter type role for the right person with the right attitude!

Administrative Assistant

  • Administratively assist the Recruiters in all types of administrative and clerical work, from setting up interviews, confirming interviews, completing paperwork, setting up files, etc.
  • The accurate use of in-house HRIS system to locate vital information, including data entry of new candidates and updating candidate files
  • Systematic and accurate maintenance of all office filing systems and filing procedures
  • Constant and consistent candidate file maintenance and follow-up (ie. e-mailing, phone calls)
  • Small scale recruitments with the guidance of the Recruiters
  • Provide assistance during the on-boarding / orientation procedure, including photocopying, checking for accuracy & completion, answering questions, producing the certificates, etc.
  • Working closely with candidates, employees and customers on various levels
  • Participate and eventually lead Health & Safety Orientations and On-boarding sessions, from beginning to end
  • Administering specific on-site customer testing as required
  • Participate in JHSC initiatives and projects when requested
  • Special projects as needed

Social Media

  • Responsible for all daily, weekly and monthly Social Media and marketing updates (i.e Indeed, Company Website, HRDC-Job Bank, FaceBook, LinkedIn, etc. and the posting of positions
  • Create posters for all new recruitments and post as specifically requested
  • Create, devise and implement “social media” campaigns that keep company in front of the public eye


  • Manage the reference portfolio of potential candidates – filling out all the proper paperwork and typing up references when needed

Inside Sales 

  • Special projects relating to Business Development and New Sales (to be discussed in the interview)

*Detailed job description to be discussed in the interview process.  Testing required for certain competencies*


  • Business Diploma / Degree with a specialty in Human Resources, Marketing, Communications, Media and Advertising and/or Administration
  • Two (2) to three (3) years experience in an office environment or a customer service type role, where dealing with the public comes naturally
  • Strong Customer Service background and propensity- ability to work with all "walks of life"
  • Typing speed of 50+ WPM with extraordinary accuracy
  • Strong familiarity and experience in Social Media and ability to be creative
  • Must have an excellent command of the English language, both written and verbal
  • Proficiency in MS Word and MS Excel
  • Strong team player who can remain calm at all times, troubleshoot and diffuse difficult situations and work in a fast paced environment
  • Mature and professional attitude with a strong work ethic


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