Accounts Payable Clerk – Harrow

Accounts Payable Clerk – Harrow

Job ID: 75073
Harrow, Ontario
  • Full Time
  • Posted 2 weeks ago
  • Wage: $35,000 - $45,000
  • Position specifics: Full time, permanent position. Straight days, Monday through Friday - 8:00 am - 5:00 pm. Competitive compensation and excellent benefits. Full details to be provided at time of interview.

Job Description

Reporting to the Finance Manager, the Accounts Payable Clerk will be responsible for maintaining, controlling and receiving and processing of invoices and related freight invoices. Full roles and responsibilities to include the following:

  • Receiving and matching packing slips to invoices daily.
  • Inputting invoices into SAP, verifying PO and matching invoices, scanning into the system for storage
  • Ensuring invoices are properly approved prior to payment
  • Following up with purchasing on any discrepancies (pricing, qty, etc) or stockroom for missing packing slips
  • Managing all pre-payment deposits to ensure payments aren’t duplicated
  • Managing blocked items regularly to ensure they are unblocked for timely payments
  • Co-managing daily ACH payment runs, weekly cheque payment runs, adhoc cheque payments for all companies and currencies
  • Ensuring all tax payments are issued timely in accordance to schedule provided by tax group
  • Verifying that payments information is assigned to all invoices in the system after payments are posted in SAP
  • Managing open issues list and weekly reports of open purchase orders without goods recipes to facilitate creation of AP accrual each month end
  • Managing manual AP accrual each month end for all items not processed, by company, by currency with all required support for audit purposes
  • Reviewing weekly all cost centre assignments in specific ledger sequences, have items corrected as required for month end reporting purposes
  • Reconciling all AP sub ledgers to GL, managing download of all sub ledgers in all required formats for audit purposes, process account reconciliations for approval
  • Managing outstanding cheque registers regularly to ensure no stale dates cheques
  • Monitoring sub ledgers for items over due to ensure payments are processed in timely manner
  • Reviewing vendor statements regularly
  • Managing lease reconciliations for all locations under responsibility
  • Maintaining tracking files for all utilities by location and meter for budgeting and annual government reporting purposes
  • Supporting all audits as required for necessary support for AP related items
  • Other duties as assigned

Qualifications

  • Degree or Diploma in Accounting
  • Minimum two (2) years’ experience in a high volume AP role, preferably in a manufacturing setting
  • Professional communication skills for problem solving with peers and management all levels
  • Experience with handling multiple companies and various currencies
  • Intermediate to advanced level skills in MS Excel
  • SAP experience an asset
  • Well organized, detail orientated, ability to handle all tasks with sense of urgency
  • Skilled at multi-tasking and able to coordinate a variety of tasks with varying degrees of complexity

Location